These terms and conditions set out the rules for the registration and purchase of tickets for HostCamp Unconference and the terms and conditions for the attendance at the above mentioned event.
HostCamp organizers reserve the right to change these terms and conditions at any time. Any amended terms and conditions will be posted on this website. Applicable from April 1, 2019.
Agreement: means the agreement between you and Digitales PR SRL regarding the purchasing of a ticket and/or the registration for HostCamp Unconference, including these Terms and Conditions.
Ticket: the document that serves as an admission ticket for HostCamp Unconference, including electronic tickets.
Website: the hostcamp.org website
Digitales PR SRL: is the official organizer of the first edition of HostCamp, Romanian registered company, headquartered in Arad, Zabrani, nr. 669.
You: means every legal entity or natural person that enters into an agreement with Digitales PR SRL by purchasing a Ticket and/or registration for an Event.
Declaration of Consent
I hereby give my consent for the HostCamp organizer to collect, process and use my personal data for the purposes of processing the purchase of my ticket and for any other use to which I have consented, including the importation of contact information for which I have provided my explicit prior consent.
By clicking the button “Order Confirmation” and introduce option for Payment method, you will complete the Ticket Purchasing Process on the Website. Therefore, you conclude an agreement with Digitales PR SRL for the purchase of a Ticket. Therefore, it is necessary that You have filled in all necessary fields on the order form and have accepted these Terms and Conditions.
You hereby give your consent for the mandatory and voluntary data collected from you in the course of purchasing and or registering for tickets sold by Digitales PR SRL, via its agreed ticketing partner, Eventbrite or any other ticketing platform, used for this purpose solely.
You further give your permission for your user account details to be stored. You acknowledge that You may provide Digitales PR SRL a reasonable timeframe to remove your details at any time that you no longer wish them to be stored. You acknowledge and accept that your data will be used for commercial purposes in accordance with this Data Protection Policy and Privacy Notice and will be retained and stored for this purpose. Should you wish your data to be removed you must request Digitales PR SRL to do so in writing. Requests will be processed within a 30-day period.
Requests can be emailed to firstname.lastname@example.org or addressed to: HostCamp Executive Director, Digitales PR SRL, Zabrani 669, jud. Arad, Romania.
You cannot resell a ticket. This includes all types of tickets or VIP invitations that may grant access to the event, in part or in full. Doing so will void the ticket and the ticket holder will not gain entry into the event.
All tickets must be assigned to an attendee, and all attendee details must be 100% complete within 30 days of receipt of your ticket, but no later than 5 days prior to the event dates. For the avoidance of doubt, this includes name, job title, company name e-mail address and phone number. Ticket reassignment after this date is prohibited.
If you have secured a complimentary ticket but have already bought a ticket, you are not eligible for a refund.
Once a successful purchase transaction has been completed, tickets are delivered in electronic soft-copy via email to the email address nominated by the purchaser. The ticket acts as a receipt for the transaction and can be used to redeem entry at the event listed on the ticket.
You must pay the registration fee prior to the start of the Event at the venue. Digitales PR SRL can ask for on the spot online payment in case no fees are received yet. There is no sales at the door of the venue.
When you register a Ticket and choose the ‘order by bank transfer’ option, you’ll be obliged to pay the invoice within fifteen (15) days of the invoice date, but no later than five (5) days prior to the Event.
Refund and Cancellation Policy
All purchases of tickets for conferences and events are non-refundable in their entirety after the 30 day cooling off period. Any Refund Processed is subject to the corresponding transaction fee (according to bank official fees/ taxes/charges). Your ticket remains the property of Digitales PR SRL and is a personal revocable license, which may be withdrawn, and admission refused at any time upon a refund of the printed registration price.
The tickets purchased are for your own personal use or that of your business only and may not be resold under any circumstances, including but not limited to use as part of any promotion or competition, unless such mechanism has been approved by Digitales PR SRL, or is part of an agreed and signed partnership with Digitales PR SRL. Where there has been any resale or attempted resale of any tickets (or any other breach of this term), we reserve the right to cancel the relevant tickets with immediate effect.
Digitales PR SRL will not be responsible for any tickets that are lost or stolen. The unauthorized use of photographic and recording equipment at events and conferences is prohibited. You consent to film and sound recording as attendees at any event or conference.
You bare the risk of loss, theft, misappropriation or damage of the Ticket after Digitales PR SRL, has sent the confirmation e-mail with the Ticket. You are advised to save the confirmation e-mail carefully and if You have not received the confirmation e-mail within 24 (twenty-four) hours to contact Digitales PR SRL, team, via E-mail: email@example.com.
Digitales PR SRL will not be liable for the granting of any visas that are required to attend any event or conference. Invitations to serve this purpose may be issued upon request (email firstname.lastname@example.org) but shall not feature any official seal/ stamp/ affidavit from the corresponding authorities.
Name changes will be facilitated free of charge. No name changes will be facilitated 5 working days prior to the commencement of the event and the ticket price will be forfeited.
For questions about registration or assistance with any registration problems, please contact us at email@example.com
Use of Personal Data for Advertising Purposes
- Mandatory and voluntary data collected when purchasing tickets.
- Mandatory and voluntary data collected when providing opt-in consent.
- Voluntary disclosures when participating in online surveys.
- Data collected from any connected social media for which you have provided your explicit prior consent.
When personal information (e.g. name, e-mail address, phone number) is provided through the hostcamp.org website or directly to us by e-mail you give consent to Digitales PR SRL for:
- Processing and managing your personal data to perform all necessary actions to give effect to your request or instructions
- Retaining a record of all relevant communications (e.g. email) to process your request or instructions
Digitales PR SRL may also collect the following information about you:
- Information that you provide by filling in forms on our site.
- Name and physical shipping, contact and payment addresses.
- Email address and telephone numbers
- Social Media profiles, e.g. Facebook, Twitter, Linkedin
If you contact us we may keep a record of that correspondence.
Information we receive from credit reference and fraud detection agencies or other third parties we may use to verify your information. We may ask you to complete surveys for research purposes, although you do not have to respond to them.
Right of Access
You have a right to be given a copy of any of your personal data held by Digitales PR SRL in accordance with section 4 of the Data Protection Acts subject to certain exceptions. Requests for a copy of your personal data can be emailed to firstname.lastname@example.org or addressed to: HostCamp Executive Director, Digitales PR SRL, Zabrani 669, Arad, Romania.
Right of Rectification and Erasure
If Digitales PR SRL holds incorrect information about you which was originally submitted by you through the HostCamp website, you have the right to have the data amended. Further, you have the right to have any information you have sent to us via this website erased.
To request your right to rectification and/or erasure please send your request to email@example.com or, in writing, addressed to: Radu Ana Maria Emanuela, HostCamp Executive Director, Digitales PR SRL, Zabrani 669, Arad, Romania.
Requests should include:
- Your name and address.
- A description of the specific personal data you wish rectified/ erased.
The security of your Personal Information is important to us. However, no method of transmission over the Internet, or method of electronic storage is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your Personal Information, Digitales PR SRL cannot guarantee its absolute security and cannot accept any liability where the security of your Personal Information is compromised.
Changes to this Policy
Digitales PR SRL reserves the right to modify this Data Protection Policy and Declaration of Consent at any time. Any changes will be posted on our homepage and other places we deem appropriate so that you are aware of the changes.
Complaints can be made to firstname.lastname@example.org. We will endeavour to resolve any customer complaints where reasonable.
Event Cancellation, Postponement and Substitution Policy
is not responsible for any loss or damage as a result of a substitution, alteration, cancellation or postponement of an event. Digitales PR SRL shall assume no liability whatsoever in the circumstances that an event is cancelled, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of an event impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labour strike, extreme weather or other emergency.
Please note that while speakers and topics are confirmed at the time of publishing of the agenda, circumstances beyond the control of the organizers may necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, Digitales PR SRL reserves the right to alter or modify the advertised speakers and/or topics if necessary without any liability to you whatsoever. Any substitutions or alterations will be updated on our web page as soon as possible.
Digitales PR SRL is not responsible for any loss or damage as a result of a substitution, alteration, cancellation or postponement of an event. Digitales PR SRL shall assume no liability whatsoever in the circumstances that an event is cancelled, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of an event impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labour strike, extreme weather or other emergency.
You agree to be fully responsible for (and fully indemnify us against) all claims, liability, damages, losses, costs and expenses, including legal fees, suffered by us and arising out of any breach of the terms by you or any other liabilities incurred by us arising out of your use of the website, or use by any other person accessing the website using your pc or internet access account.
Governing Law and Disputes
The Agreement between You and Digitales PR SRL, these Terms and Conditions, the Data Protection Declaration and Privacy Notice are exclusively governed by the Romanian law.
Any dispute arising from the Agreement, these Terms and Conditions or the Data Protection Declaration and Privacy Notice will be submitted to the competent Romanian Courts.
Adapted with the kind permission from How To Web’s Terms and Conditions, which can be found here: https://www.howtoweb.co/terms-and-conditions/. Thank you!